Privacy Policy

Last updated: July 16, 2026

This Privacy Policy explains how [COMPANY_NAME] (“we”) handles information in the GymMate app and related services. Please review and adapt this template with your legal counsel before publishing.

Information we collect

• Account details: name, email, phone, and role, provided during enrollment or sign-up.
• Membership data: plan, start/expiry dates, and payment records created by your gym.
• Attendance: check-in times and the method used (face, QR, or manual).
• Face data (optional): if your gym uses face check-in, a numeric face representation (embedding) is stored to recognize you at check-in. We do not sell this data. You can request its deletion.
• Device tokens: a push-notification token, if you enable notifications.

How we use information

To operate the service: authenticate you, record attendance, manage memberships and payments, send service notifications, and provide support. We do not sell personal data.

Data sharing

Your data is associated with your gym and visible to that gym’s authorized staff. We use service providers (hosting, email, push delivery) only to operate the service.

Data retention & deletion

We keep data while your account is active. You can delete your account at any time from the app (Profile → Delete account), which removes your profile, attendance, and face data. You may also contact us to request deletion.

Security

We use industry-standard measures including encrypted transport (HTTPS) and hashed passwords. No method is 100% secure, but we work to protect your information.

Children

The app is not directed to children under 13 (or the age required in your region).

Contact

Questions: [SUPPORT_EMAIL], [COMPANY_ADDRESS].

[Template only — replace [COMPANY_NAME], [SUPPORT_EMAIL], [COMPANY_ADDRESS] and have it reviewed by a lawyer. This is not legal advice.]